Administrative Coordinator

Job Brief:

Are you an experienced administrative professional with a knack for coordination and communication? Apart from English, are you familiar with French or Spanish? If yes then you are the one we are looking for!

The ideal candidate will be responsible for providing administrative support, coordinating between departments, and maintaining organized records while improving administrative workflows.

Key Responsibilities:

Administrative Support:

• Manage team calendars, coordinate meetings, and organize events.
• Draft, edit, and distribute correspondence, reports, and presentations.
• Maintain well-organized records, files, and databases for easy retrieval.

Coordination and Communication:

• Act as a point of contact between departments, clients, and vendors.
• Ensure timely communication and alignment on goals and deadlines.
• Facilitate onboarding processes for new employees and assist in their training.

Client Relationship Management:

• Address client inquiries promptly, ensuring high levels of satisfaction.
• Follow up on client requests every 72 hours until resolution.
• Build strong relationships with clients to understand their needs and provide tailored solutions.

Operational Support:

• Oversee office procurement and inventory management.
• Support project planning and execution, ensuring adherence to timelines.
• Monitor progress on key initiatives and provide regular updates.

Financial Administration:

• Process expense reports, invoices, and prepare budget summaries.
• Assist with financial tracking and basic reconciliation tasks.
• Maintain and expand a network of bankers to increase available financial options.

Process Optimization:

• Identify inefficiencies in current workflows and propose improvements.
• Implement new procedures to enhance productivity and operational efficiency.

Industry Knowledge:

• Stay informed about industry trends to guide clients and internal teams effectively.

Required Qualification / Experience / Skills:

• Bachelor’s degree in business administration, management, or a related field preferred.
• Minimum of 2 years of experience in an administrative or coordination role.
• Apart from English, you have to be familiar with French or Spanish
• Ability to independently manage multiple tasks and processes efficiently in a fast-paced environment.
• Exceptional verbal and written communication skills to interact effectively with clients and stakeholders.
• Ensure accuracy in documents, records, and submissions to minimize errors and rejections
• Demonstrated ability to build strong client relationships and deliver excellent service.
• Basic knowledge of Zoho Books and CRM tools.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Job Location: Business Bay, Dubai

Type of Employment: Permanent / Full time

Salary: AED 5000 to 9000 depending on experience

What you can expect from the employer

Competitive salary
Exciting work environment

Opportunity to grow within the company

All other perks as per UAE Employment law